Submitting Trade Payment Data to Creditsafe
Leverage your payment data to open up opportunities and make more informed financial decisions
Program Highlights
- Trade Exchange Program Overview
- Submit Trade Payment Data
- Trade Payment Data FAQs
- Why do businesses submit trade payment data?
- Do you support my accounting, CRM or ERP system?
- Am I allowed to share my participation?
- Is my data safe?
- Is it time consuming to submit accounts receivable?
- What if we already report to another credit bureau?
- What if we have divisions that use different accounting systems?
- What if it's our company policy to not report to anyone?
- What if we have group of accounts that are offered special terms?
- Do my files have to be in the same format each month?
- How do we get access to 3D Ledger?
- Is there a fee for joining the program?
- What if I don’t want my customers to know that I am reporting their transactions?
- How do I extract my data?
- Putting the correct incentives in place for your customers to pay you on-time
- Providing an opportunity to positively impact the credit of your customers
In addition, large organizations will benefit from access to 3D Ledger, our industry-leading tool that gives you comprehensive insights into the financial health of your business partners, while smaller companies often appreciate the finance and contracting opportunities that open up as a company builds out a robust business credit profile.
Automate Adding Trade Payment Data
Does your company use a common accounting software like QuickBooks, FreshBooks, Xero or Sage?
You're in luck.
We've made it trivial for you to add your trade payment data directly to Creditsafe. Simply follow the steps below to automate the process of adding trade payment data.
Benefits of Automation
Secure automated data connections are the best method of sharing your sensitive trading information. Here’s three reasons:
- Hassle Free. Automating delivery will save you time and effort, as once setup the data can be transferred every day without any manual work intervention.
- Daily Updates. This ensures that the information you are providing on your vendors is 100% accurate and up to date. This also ensure that the data and company information you are viewing within our 3D ledger solution is always reflecting your accounting software.
- Safe and Secure. Our automated solutions are encrypted end to end so you data is in safe hands.
Steps to Automate the Process of Adding Trade
To begin automating the process of adding trade payment data, simply follow these three steps.
Step 1: Claim your company
Start by heading to creditsafe.com/myc to find and claim your company.
Once you've submitted the form to claim your company, our team will verify your an appropriate contact. Assuming you are verified, you'll be sent an email to set up your account.
Worth noting:
- If you already have access to our customer portal, speak to your account manager about adding the MYC package to your account
- If you don't find your business in Creditsafe's database, use this form to add your company: Add My Company
Step 2: Login to the Customer Portal
Once you're account has been verified, you'll be directed to create a password, accept our terms of service and log into our customer portal.
If you already have access to our customer portal, speak to your account manager about adding the MYC package to your account.
Step 3: Authorize Your Accounting or ERP Software
Now that you've logged into the customer portal, simply:
- Click on the "MyCreditsafe" tab (bottom left of the screen)
- Click on the "payment Data" tab
- Click on the Connect Software button
- Follow the prompts to connect your accounting software
If you don't find your software platform listed or are having any issues with this process, we want to help.
Please email us at: supplytrade@creditsafe.com
Manual Submission
Onboarding form (First-time customers only)
If this is your first time manually submitting trade payment data, we ask that you answer the following questions before submitting your first trade file.
Onboarding Form
Only for customers submitting for the first time
Preparing Your File for Manual Submission
Submitting a file is fairly straightforward.
We only ask that you
- Include the key data elements and
- Use a standard file format.
Key Data Elements
- Company Name
- Address 1
- Address 2
- City
- State
- Zip Code
- Country (if available)
- Phone (if available)
- URL (if available)
- Email (if available)
- EIN/Tax-id (if available)
- SOS (Secretary of State) Reg # (if available)
Standard File Formats
- Text (.txt)
- Excel (.xls) & (.xlsx)
- CSV (.csv)
- Delimited (.dsv)
Sample Files
- Aging Bucket Sample File (.xls)
- Invoice Level Sample File (.xls)
- If needed, your aging and customer information may be processed via two separate files. We will match the files together for you.
- We are not be able to process PDF, Word, XML, HTML, or printed/faxed/scanned copies of your customer and aging data.
- If you're having issues exporting into one of these formats, we want to help! Please email us at: supplytrade@creditsafe.com
Submit Your Trade Payment Data File
Assuming you've prepared a file as described above, submitting your trade data payment (TPD) file is as easy as attaching the file using the form below.
Submit Trade
Customer Experience
"Creditsafe provides us a platform where we can help our customers grow their business, by building credit. We also utilize the reports to help us make better credit decisions for our customer and their terms."
Elizabeth Stasonis, Accountant
Level 10 Contractor
"By working with Creditsafe, Gateway Sales accomplishes two goals: 1) We share A/R data with the industry to alert other businesses of potential risks. 2) We benefit from the data Creditsafe shares with US by being aware of economic downturns in our clients’ financial history. Working with Creditsafe is one of the best decisions I have made in scrutinizing potential clients."
Marianne Van Name, President
Gateway Sales
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